Refund/Cancellation Policy
Payment in full must be made within 30 days of submission of € 500 (Euro) non-refundable deposit in order to hold the reservation.
Payment in full is required within 60 days of the start of the workshop- no participant will be admitted to our airport transfer with an outstanding balance.
All payments are non-refundable after payment in full has been made - however, under certain circumstances (see below) credit from one course may be utilized for another within a one-year period.
Session Cancellation by ICARTS
ICARTS only “cancels” retreats in the event of low enrollment or in circumstances in which providing the opportunity to re-schedule is not possible.
In circumstances in which travel is interrupted due to travel restrictions or health protocols, Force Majeure (such as a: strike, riot, acts of God) ICARTS WILL NOT CANCEL and will re-schedule programs to the soonest reasonable opportunity.
In case of death or illness. of instructor, a substitution will be made at the discretion of ICARTS
Each ICA Retreat requires a minimum number of participants in attendance - including the Residency Program. While the minimum enrollment number may vary according to the timing and duration of the session, the limit is typically, six (6), to nine (9)
If the minimum number of participants is not reached, we reserve the the right to cancel those programs.
If deemed necessary, notification of cancellation will be made as soon as possible following the close of Registration or typically, 30 days before the start of the session/course/tour/event.
When a condition arises that results in a cancellation, participants will be notified and the class will be rescheduled to a later date.
In event that ICA determines that enrollment for a particular session/Retreat is insufficient, ICA will typically offer you:
(a) an option to join an alternative session/course/tour/event, within a one-year period or
(b) to defer your participation until the rescheduled date of the intended workshop
Cancellation by the Participant
Cancellation by the participant is not possible however, in certain circumstances - such as illness of the participant or illness or death of a close relative or spouse - payment may be applied to another workshop within a one-year period.
Candidates seeking to cancel due to personal hardship, illness, or death should contact the ICA in writing, stating full personal and course details. In this case, fees paid – excluding deposit - MAY BE applied to another workshop within a one-year period. However, this withdrawal and substitution may not cause the enrollment to fall below the minimum number, and this is the case substitutions cannot be made.
Up to 90 days before a session/course/tour/event starts a participant may also request a transfer to another session/tour/course/event, provided the original session/tour/course/event still has the minimum number of participants.
NOTE:
In cases of Force Majeure (such as a: strike, riot, acts of God, unforeseen illness or death, or death of a family member) we highly recommend that your travel insurance policy include coverage for any trip cancellation that may occur prior to or afterdeparture. Policy coverage varies. Often, it is advantageous to purchase your coverage prior to reservation payments with us and your flight provider. Check your specific policy carefully for more information. See the travel insurance section of the ParticipantHandbook for more information.
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